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Four ways colleges can get an edge

UPS can help solve logistical challenges on campus.

College of the Holy Cross is just one of many educational institutions that has saved hours of time by using UPS technology.

When you're busy attracting – and preparing – the best and brightest for the future, shipping processes and systems probably aren't a top priority. But they should be. We share four text-book examples of how logistical challenges can be turned into higher education opportunities.

1. Branded envelopes. Colleges can reinforce their brand every time they send express documents by featuring their logo and marketing message on UPS Express® envelopes – for free. Loyola Marymount University uses these envelopes to send out season tickets to athletic events, alumni materials and other documents.

"With intercollegiate athletics in a major market like Los Angeles, it is important to differentiate your brand from the competition," says Jason Hanchar, director of business development for Loyola Marymount athletics. "Customized UPS Express envelopes enable LMU to make a bold statement before the message is even received."

Use custom envelopes for deliveries that have to arrive in either one or two days. UPS delivers the next business day by 8 a.m. and 10:30 a.m. to more ZIP Codes and businesses than any other carrier. You can also choose an end-of-day delivery option. With UPS 2nd Day Air®, you can choose either noon or end-of-day delivery. Reusable envelopes also provide a convenient – and greener – way for your customers to return documents when you choose the UPS Reusable Express Envelope.

Learn more about how customized envelopes can help you.

2. Inbound Freight management. Non-classroom costs have increased over the years. When it comes to ordering college and university supplies – anything from computers and lab equipment to office supplies and furniture – shipping charges can add up to 10 percent to the value of merchandise ordered. But UPS can help reduce those costs by up to one-third, while lightening the burden of managing shipments.

When you consolidate your inbound shipments with UPS, you can prenegotiate a rate so you'll know what you're paying for shipping up front, and you may save even more by bundling both inbound and outbound shipping. UPS has tools to help you choose the right service at the right price for your shipments, so you don't pay for more than you need. Plus, UPS's web-based systems give you full visibility and centralized control, even if you're shipping and receiving at multiple locations.

Watch this video for an overview.

3. The UPS Store® on campus. Colleges and universities often end up serving as a post office for staff and students. Establishing The UPS Store on your campus can save money, boost efficiency and allow schools to focus on what they do best. The store not only provides postal, shipping and receiving services, plus copying, printing, document finishing and computer services – and can even provide temporary storage between semesters.

Arizona State University, one of the largest universities in America, has successfully used The UPS Store on its Tempe campus to handle mail for thousands of students for the past several years. Mail and package services operate seamlessly, costs are more predictable, and ASU shares some of the income generated by The UPS Store on its campus.

See how The UPS Store on campus can help your college or university.

4. UPS Trackpad®. College of the Holy Cross in Worcester, Mass., is able to process parcels six times faster by using UPS Trackpad instead of a manual pen-and-clipboard system. It improved customer service to its 2,900 students and academic departments, too. UPS Trackpad is used to scan each package that arrives at the Holy Cross mail center so that it can be tracked. Students swipe their ID cards when they pick up the parcels. The result: The college reduced staffing hours at its mail center by about half.

Learn more about UPS Trackpad.

Learn more about how UPS can help colleges and universities.

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